When you attend a large-scale event in Charlotte, NC, you might notice the crisp audio, seamless presentations, and stunning visuals. But behind the scenes, a dedicated team of AV technicians is working tirelessly to make it all happen. Their job is a mix of technical expertise, problem-solving, and precision—ensuring every event runs smoothly from start to finish.
Let’s take a closer look at a day in the life of an event AV technician!
Early Morning Setup
The day begins long before the first guest arrives. The technician’s first job is to assess the event space and set up the equipment. Whether it’s a corporate conference, a product launch, or a large association meeting, the setup keeps changing.
Technicians begin by unloading the truck with high-end audio-visual gear—everything from LED screens and projection systems to sound equipment and moving lights. The first task is to make sure all equipment is accounted for and ready to go. This means checking cables, confirming if all screens are working, and testing the microphones for sound clarity.
A big part of their job is making sure the space is set up efficiently. This includes positioning the speakers for optimal sound distribution or setting up screens at the right angles for visibility.
Pre-Event Testing
Once the equipment is set up, the next task is testing. AV technicians run a series of checks to confirm everything is functioning as expected. Sound tests are important—no one wants feedback or dead air during an important speech. Technicians check the microphones, speakers, and audio sources, making sure the sound is crystal clear for every person in the room.
Then comes the visual equipment. Be it an LED wall or a projector, technicians will run sample visuals to see if the color accuracy, sharpness, and resolution meet the standards. Projection screens, moving lights, and other lighting setups are then adjusted to fit the event’s theme or atmosphere.
During the Event
Once the event begins, the work doesn’t stop. In fact, this is when an AV technician’s skills truly shine. During the event, technicians remain on-site, monitoring the equipment and making adjustments as needed. They’re constantly checking sound levels, adjusting visuals, and overseeing that everything runs smoothly.
A corporate conference, for example, may have live presentations, video conferences, or multimedia elements that need constant monitoring. If something goes wrong—say, a microphone cuts out or a video freezes—the technician must quickly troubleshoot the problem without the audience noticing.
For larger events, technicians work as a team, communicating over headsets and coordinating efforts to address any issues that may arise.
Post-Event Breakdown
After the event wraps up, technicians go into “breakdown mode.” This involves carefully packing up all the equipment, and keeping everything safely stored and ready for transport. It’s another important part of the job that requires careful organization to make sure nothing gets left behind.
AV technicians also conduct an inventory check to confirm all the equipment has been returned and is in good condition. Finally, they conduct post-event reviews to discuss any issues that occurred and find ways to improve for future events.
While the spotlight might shine on speakers, performers, or hosts, AV technicians are the ones making sure everything goes according to plan. Are you looking for professional AV support for your upcoming event? Our team at Crescent Events has got you covered! Contact us today to get started.
